Rental Commercial Property Maintenance Tips

Maintaining a commercial property is important for many reasons: enhancing the property’s value, attracting and retaining tenants, ensuring safety and compliance, and helping identify potential issues early. A well-maintained property is more aesthetically pleasing and also creates safer spaces for tenants and visitors. Here are some of our Property Management Department’s top rental commercial property maintenance tips:

1. Determine a Maintenance Schedule

First, you should develop a maintenance schedule based on how frequently your property requires attention. Maintenance visits can be scheduled quarterly, every six months, or even annually, depending on the age of your property and its usage. 

2. Create a Checklist

A comprehensive checklist ensures that no areas are overlooked during your maintenance walkthrough. Focus on the following key areas:

HVAC: Change filters regularly, schedule professional tune-ups, and clean ducts and vents. Regular HVAC maintenance helps conserve energy and maintains a comfortable environment for occupants.

Plumbing: Inspect for leaks and water damage, and ensure compliance with safety standards. Regular maintenance prevents water-related issues that could cause significant property damage.

Electrical: Check panels and outlets for signs of wear or damage, and ensure all electrical systems comply with safety standards. Electrical maintenance is crucial to avoid potential hazards.

Roofing & Exterior: Inspect the roof and exterior for damage and wear, clean gutters, and repaint or repair exterior surfaces as needed.

Landscaping: Mow lawns, trim shrubs, and inspect and maintain walkways and parking lots to maintain curb appeal and keep tenants safe. Good landscaping keeps the property looking attractive and ensures safety.

Interior: Clean floors and carpets, ensure proper lighting and ventilation, and inspect walls and ceilings for any visible wear or damage. A well-maintained interior increases tenant satisfaction and prolongs the property’s life.

Safety Equipment: Adhere to safety regulations and building codes. Regularly check fire alarms and sprinkler systems, update safety signage, and ensure emergency exit plans are visible and accessible. Keeping safety equipment up to code is essential for compliance and tenant safety.

3. Communicate with Tenants

Next, be sure to maintain open communication with tenants. Keep them informed about regular maintenance schedules and encourage them to report any issues they notice promptly. This proactive approach helps address concerns before they escalate and contributes to positive relationships with your tenants.

4. Select the Right Professionals

Choosing the right professionals for maintenance tasks ensures repairs are completed correctly the first time. Check their credentials and ask for references to ensure they have the necessary expertise. Building strong relationships with reliable service providers can lead to better property outcomes.

5. Hire a Commercial Property Manager

To save time and reduce stress, hire a commercial property manager. Property managers handle all aspects of property maintenance on your behalf. They enhance property value and improve tenant satisfaction by ensuring that all maintenance tasks are performed efficiently and effectively. Property management companies also have a network of talented plumbers, electricians, HVAC technicians, and other trades that will benefit your property.

Ready to enhance your property’s value and keep your tenants satisfied? Reach out to our experienced property management team today to discover how we can handle all your maintenance needs, ensuring a safe, attractive and profitable commercial property.